When you’re setting up a new PC, Windows 11 will prompt you to use a Microsoft account. This is usually a good choice for most people, but you still have the option to use a local account if you prefer. However, if your PC is managed by your employer and they have a Microsoft 365 Business account, you can sign in using your business email address. This option may also apply if you are self-employed because you would be both the user and the administrator.
The benefits of signing in with a Microsoft 365 Business account include having access to 1TB of OneDrive for Business online storage, with detailed control over file access and easy collaboration through Office apps. Additionally, you can use an email address with a custom domain instead of a generic Outlook.com address.
It’s important to note that there is a distinction between Microsoft 365 consumer and business accounts. Consumer accounts are unmanaged and can be shared with up to five family members, each with their own control over their accounts. On the other hand, business accounts are intended for employees or students, with the organization’s administrator having control over the account. The Microsoft 365 Business dashboard is designed for experienced administrators, which may be overwhelming for small business owners trying to manage their accounts themselves.
To sign in to Windows using your Microsoft 365 Business account, you need an Entra ID account linked to your business and you must be running Windows 10 or 11 Pro. The Home edition of Windows will not work with an Entra ID sign-in. You will also need to create a Work Or School Account with your custom Microsoft 365 domain, instead of using a free Microsoft account.
You can link your Entra ID account to Windows when signing in for the first time, which is the simplest option. If you have already signed in with a Microsoft account, you can go to Settings, then Accounts, and Access Work or School. Click on ‘Add a Work or School Account’, then Connect and enter your business email address. Make sure to set up the account as an Administrator. Sign out and sign back in using the ‘Other Account’ option instead of your Microsoft Account.
For those who need more assistance with Microsoft 365, you can refer to the article “What is Microsoft 365 (formerly Office 365)? Everything you need to know.” If you’re not comfortable handling these administrative tasks on your own, consider working with a partner who can assist you effectively. By following these steps, you can benefit from the features of a Microsoft 365 Business account while using Windows 11.
